JOB DESCRIPTION

To assist the Project Management staff with general project/job responsibilities. This position requires the ability to multi-task and effectively manage tasks and follow-up tasks in a timely and organized manner. Each project/job is time sensitive and requires that the assigned tasks be completed within a defined timeframe. It is the responsibility of the Assistant PM to alert his/her direct supervisor if tasks are not able to be completed within the designated time frame for any reason.

RESPONSIBILITIES

• New Customer/Prospect Set-Up
• New Customer Location (Job) Set-Up
• New Vendor Set-Up
• Vendor Search & Acquisition
• Job Document Processing and Organization
• Bid Requests & Follow-Up
• Estimate Conversion to Sales Order
• Obtain City Code/LL Criteria
• Request and Obtain Landlord Approval (If Required)
• Permit Tracking (If Required)
• Product and Shipment Tracking
• Job Scheduling and Coordination (Subcontractor & GC Only)
• Purchase Orders (As Directed)
• Obtain and Process Final Documents
• Process Vendor Invoices
• Process and Submit Customer Invoice(s)
• Other Support Tasks as Assigned by Supervisor